Dataset Visibility

Dataset visibility is managed from the Dataset Administration Tab, which data owners can access via the dataset page.

A dataset within FAIR Data Services has three levels of visibility:

• Users I share with (aka Private): the dataset is private to the user that created it, and any other users they have granted access.
• All logged in users (aka Internal): the dataset is viewable to all logged in users within the FAIR service.
• Anyone (aka Public) available to all users including those that are not logged in. Public is only available in Commons Mode.

Changing the Visibility of a Dataset

A Data Owner can change the visibility of their dataset by opening the Dataset Administration tab and selecting their preferred option from the 'Visibile To' dropdown:

Where a dataset is set to private, the data owner will only be visible to the data owner and any other users they have added to the dataset.

Adding users to a dataset

Users can be added to a dataset by selecting 'Share' on the dataset administration tab:

This will open a pop up which allows the Data Owner to select the users they wish to share with, and specify the level of permission they should be given on the dataset. Users can be granted one of five levels of permission on a dataset:

• Data Owner - the user has full management permissions on the dataset, and can approve data access requests.
• Manager - the user has full management permissions on the dataset, but cannot approve data access requests.
• Reviewer - the user can approve data access requests, but has no other management permissions.
• Can edit and attach - the user has limited management permissions, they can edit the dataset metadata and attach files.
• Can view- the user can view the dataset. Users only require this permission for private datasets.

The table below provides full detail of the permissions associated with each role: